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Creating Pages

Creating a new page can be done by selecting the space or a page and

  • clicking Content and New Page
  • clicking the new page button
  • pressing n

The page will appear in the Space Admin Browser tree.



(info) If a page with the automatically generated title "New page" already exists in the destination space the creation will fail. First rename the old page with name New page into something more meaningful.


Copying Pages

There are several ways to copy pages in Space Admin


Copying a single page

To copy a single page, select the page in your Space Admin Browser and 

  • click Edit and Copy
  • click copy button
  • press c
  • use the context menu



In the now opening window a destination space and an optionally parent page have to be selected. In addition some options for the copy can be dis-/ enabled.

Furthermore, a page prefix or suffix can be chosen. When choosing this option, the pages names will be appended this prefix/suffix.

This is helpful if there is already a page with the same name on the destination space/page, which is not allowed in Confluence.

The page title will have then this structure: prefix + actual name + suffix. 

(info) All child pages will also receive the prefix/ suffix.



By using regular expression, it is possible to search and replace page names.

The copied page will be listed in the Space Admin browser after the copy process is completed.

(warning) A new version can only be created in a different space. 


Copying multiple pages

Copying several pages with some of their sub-pages is possible by selecting the pages with Ctrl+click and 

  • clicking Edit and Copy
  • clicking the copy button
  • pressing c
  • using the context menu



The opening window offers the same options as the window opening when copying only one page.


Copying a page with Ctrl

It is possible to copy a page with Ctrl via drag and drop by selecting the specific one and pulling it to the place it should be copied.

The copying is done with default parameters and a copy of all its child pages.

An icon will show if copying is possible.

(warning) A page cannot be copied into its own child pages if the page to be copied has child pages.



If there is already a page with the same name on the destination page, then the newly copied page will be renamed and appended a consecutive number.



Deleting Pages

Space Admin for Confluence offers the possibility to delete single or multiple pages including child pages.

To delete a single page select the page in the Space Admin Browser tree and

  • click Edit and Delete
  • click the delete button
  • press Del
  • use the context menu



A window will open. The option Delete child pages is enabled by default. To not delete child pages the option has to be disabled. The child pages will be sorted underneath the top-level page.

(info) If there are no child pages this option will not be shown.



In addition the pages can be deleted without storing them in the trash.

(warning) Deleted pages with this option cannot be restored. 


Deleting multiple pages works the same as deleting one page.


Renaming Pages 

Renaming pages is possible by selecting the page that should be renamed and choosing 

  • clicking Edit and Rename
  • clicking rename button
  • pressing F2
  • using the context menu

The action will be completed by entering a new name and confirming by pressing enter or clicking somewhere else.


(info) It is not possible to assign an identical page name twice in one space.



Sorting Pages 

Pages can be ordered via drag and drop or with the move function so that pages and its children can be moved into another space.

(info) Moving a page into a space with other pages with identical names is not possible. You have to rename the pages before they can be moved.



Pages can be moved by selecting them and 

  • clicking Edit and Move
  • clicking the move button
  • pressing m



The opening window offers the possibility to decide in which position the selected page should be moved.



Comparing Pages

This option easily reveales differences between pages. It can be used by selecting the pages via Ctrl+click and

  • clicking View and Compare
  • clicking compare button
  • pressing d


(info) The compare feature can be executed in two directions. It depends in which order the pages were selected.


The window will expose the differences. For this, different colors are used:

  • Green: Someting was added
  • Red: Something was deleted
  • Blue: The format has changed

 


Viewing Pages

Viewing Pages in Confluence can be done directly in the Space Admin Browser. The preview of a page is possible by slecting the one and

  • clicking View and Preview
  • clicking the preview button
  • pressing v
  • using the context menu



A window will show a little preview of the page you've selected.

(info) The links in the preview dialog are disabled.




Setting a new Homepage

A little house symbol shows the current homepage. This can be changed within the Space Admin Browser by selecting a new page and

  • clicking the Set Homepage button
  • using the Context menu
  • pressing h



Publishing Pages 

Publishing pages is a good way to maintain documentation for example.

Use case: You have a public space and a private space with identically pages. In the private space you change the content of the documentation and can work on it without affecting the public documentation. When you are finished with editing etc. you can publish the new documentation to the public space.


To publish a page choose Publish page in the context menu of a page.


In the opening popup window a traget space has to be selected (e.g. the public space where the page has to be changed).

In addition the Replace existing Pages (create new version) checkbox has to be selected.


(warning) Pages cannot be published in the same space.


Advantages:

  • Page's tiny URL won't change
  • A new version of the page will be created in the page history
  • Immediate publication of the page
  • Changes can be made calmly in a non-public space and can be published when everything is fine


Editing Page labels

The editor will show all existing labels from all selected pages, posts and attachments.

Labels can be added to all selected entities or deleted from the entity where it is set.

This can be handeled by selecting the specific page and

  • clicking the label button
  • using the context menu
  • clicking Content and Labels
  • pressing l



There are 3 options that can be chosen when editing the labels:

  • Add: Add new labels to the page
  • Set: Overwrite the existing labels on the page with the new ones
  • Delete: Delete the entered labels from the page



(info) You can only add, set or remove labels if you have the permission to edit the page.


Page Permissions

SINCE VERSION 1.3.0

If a page has any restrictions they can be seen by selecting the page and

  • using the highlight page restrictions button
  • clicking View menu and Show Page Restrictions


All pages in the current spaces which have a restriction will be highlighted in red.



Add Page Permissions

Page Permissions can be added by selecting all pages that should have the specific permissions and clicking the Add Page Permissions button.



In the opening window a group or user and the specific permission can be selected.


Deleting Page Permissions

To remove page permissions a specific user or group permissions can be deleted.

In addition the view- and edit-permissions node can be selected and removed at once. Furthermore, the page/ blog post or the restriction node can be selected to delete all page/ blog post permissions.



Selected itemOption when clicking the delete button
PageDelete all page permissions
Restrictions node
View/ edit nodeDelete all view/ edit permissoins
user/ groupsDelete the user/ groups permission


User/ group information

User/ group information can easily be viewed in the Space Admin Browser. It is useful to check which users are in a specific group.

By selecting the specific group and clicking the User/Group information button all group members will be shown in a popup window.




In the shown window also user and groups can be searched so that a selection of a specific group isn't necessary.




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