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Copy spaces


🚀  Space shuttle


Drag & drop pages


Permission browser


Attachment cleanup service


Space Admin Browser

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titleCreating pages

Creating a new page can be done by selecting the space or a page and then by choosing one of the following options:

  • Clicking on content and new page
  • Clicking the new page button
  • Pressing n
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The page will appear in the Space Admin Browser tree.

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If a page with the automatically generated title "New page" already exists in the destination space, creation will fail. First, rename the old page with the name "New page" into something more meaningful.

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titleCopying pages
UI Steps

There are several ways to copy pages in Space Admin

UI Steps

Copying a single page

UI Step

Table of Contents

AnchorCopyPageCopyPage

Copy pages

The Space Admin Browser allows you to copy pages in several ways.

Copy single pages

To copy a single page, select the page in your Space Admin Browser and

choose an option: 
  • click Edit and Copy
  • click copy button
  • press c
  • use the context menu

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The browser will open a window where you have to select the destination space and optionally the parent page. In addition you can dis/enable some options for your copy.

You can also define a page prefix or suffix.

then by choosing one of the following options:

  • Click on edit and copy
  • Click copy button
  • Press c
  • Use the context menu
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In the next window, a destination space and an optional parent page have to be selected. Some additional options for the copy can be disabled/enabled.

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titlemore info...
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Furthermore, a page prefix or suffix can be chosen. When choosing this option, the child pages' names will be appended with this prefix/suffix.

This is helpful if there is already a page with the same name

on

in the destination space

/page

, which is not allowed in Confluence.

The page title will have then this structure:

prefix + actual name + suffix. 

InfoAll child pages will also receive the prefix/suffix.

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You can also use a regular expression to search and replace page names

using a regular expression

.

The copied page will be listed in the Space Admin browser after the copy process is completed.

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A new version can only be created in a different space. 

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UI Steps

Copying multiple pages

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Copy a page with multiple selected sub-pages

Copying several pages with some of their sub-pages is possible by selecting the pages with Ctrl+

click. Then choose an option: 
  • click Edit and Copy
  • click copy button
  • press c
  • use the context menu

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Here you can choose the space where the new page should be copied to. In addition, the parent page can be selected same as with a single page copy.

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Copy a page with Ctrl

It is possible to copy a page with Ctrl via drag and drop. Select the page you want to copy and pull it to the place it should be copied. 

left click and then by one of the following options:

  • Click on edit and copy
  • Click on the copy button
  • Press c
  • Use the context menu

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The next window offers the same options as those available when copying only one page.

UI Steps

Copying a page with Ctrl

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Copy a page by pressing Ctrl + left click on a page and then drag and drop to the desired location.

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The page will be copied

The copying is done

with default parameters and a copy of all its child pages.

An icon will show if copying is possible.

WarningWarning:

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A page cannot be copied into its own child pages if the page to be copied has child pages.

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But If there is already a page with the same name on the destination page, then the newly copied page will be renamed and appended a consecutive number.

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Copying a page to multiple spaces

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Copy multiple pages with this option is not yet implemented

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titleSince Version 2.1.0

This has been a useful feature when using page templates in similar spaces, by allowing the copying of a single page into multiple spaces, as defined in a Space Shuttle category.

To copy a page to multiple spaces, select a page in the Space Admin browser and then by choosing one of the following options:

  • Click on edit and then copy page to multiple spaces
  • Click the copy page to multiple spaces button next to the copy button

First the page is selected from the desired source space:

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The spaces are selected by choosing a category previously configured in the Space Shuttle (in our case Customer, which contains 3 spaces).

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Then, the result is as expected, all the spaces in the Customer category now contain the copied page.

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UI Expand
titleDeleting pages

Using Space Admin for Confluence, you can delete

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AnchorDeletePageDeletePage

Delete pages

Delete

single or multiple pages including child pages.

Delete single page

To delete a single page select the page in the Space Admin Browser tree

and choose an option: 
  • click Edit and Delete
  • click delete button
  • press Del
  • use the context menu

and then by choosing one of the following options:

  • Click on edit and delete or
  • Click on the delete button or
  • Press Del
  • Use the context menu

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A window will open. The

option

option Delete child pages is enabled by default.

If you don't want to delete the child pages disable the option. The

Disable this option to only delete the selected page.
The former child pages will be sorted underneath the top

-

level page.

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You won't see this option if

If there are no child pages

underneath the page you want to delete.

this option will not be shown.

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You can permanently delete pages by checking the option "Don't trash pages. Remove them".

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In addition you can define if pages will be directly deleted without collecting them in the trash. 
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Deleted pages with this

options

option checked cannot be restored

.

Press Delete to complete the process. 

and deleting multiple pages works the same as deleting one page.

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titleRenaming pages

You can rename pages by selecting the page to be renamed and then by choosing one of the following options:

  • Click on edit and rename
  • Click on the rename button
  • Press F2
  • Use the context menu

The action will be completed by entering a new name and confirming by pressing enter or clicking somewhere else.

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Delete multiple pages

Like edit or copy, deleting multiple pages is also possible by selecting these pages using Ctrl+click, and then using one of the options described in the "deleting single pages".

It doesn't matter in which spaces you select these pages, because they can be deleted over several spaces.

A confirmation window showing the pages to be deleted will pop up. The Delete child pages option is enabled by default. Disable to exclude child pages.

Press Delete to complete the process.

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Rename a page

Select the page you want to rename in the Space Admin Browser and choose an option: 

  • click Edit and Rename
  • click rename button
  • press F2
  • use the context menu
Enter a new name and confirm with enter or click somewhere else. 
note

It is not possible to assign an identical page name twice in one space.

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titleMoving pages

Pages can be moved by selecting them and then by choosing one of the following options:

  • Click on edit and move
  • Click on the move button
  • Press m
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Pages can be reordered using drag and

Create a new page

If you would like to create a new page in a space or as a new child page select the space or page.

Then choose one of the new page options:

  • click Content and New Page
  • click new page button
  • press n

The page will appear in the Space Admin Browser tree. It will have the default name New page. You can directly enter a new name. 

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If a page with the automatically generated title "New page" already exists in the destination space the creation will fail. First rename the old page with name New page into something more meaningful.

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AnchorSortSort

Sort pages

You can order your pages via drag-and-

drop or with the move function

. It is also possible

to move

a page

pages and

its

their children

into

to another space.

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info

Moving a page into a space

with other pages with identical names

containing a page with an identical name is not possible. You have to rename one of the pages before they can be moved.

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A window will open where you can choose the target space and optionally, a page in that space that

To use the move function choose an option: 

  • click Edit and Move
  • click move button
  • press m

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A new window will be opened. Here you can define in which position

the selected page should be moved

. 

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Compare pages

AnchorCompareCompare

If you want to find the differences between pages, select two pages via Ctrl+click and then choose an option: 

  • click View and Compare
  • click compare button
  • press d

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The window will show you the differences. 

As you can see in the picture Space Admin compares three different things:

  • Green: something was added
  • Red: something was deleted
  • Blue: Format has changed
InfoThe compare

to.

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titleSort child pages
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This option compares pages and highlights the differences. Use it by selecting the pages through Ctrl+ left click and then by choosing one of the two available orders (From A to Z or from Z to A).

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titleComparing pages
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The compare 

feature can be executed in two directions. It depends on the order in which

order

the pages were selected.

 

To compare pages, use one of the following options:

  • Click on view and compare
  • Click on the compare button
  • Press d

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The window will highlight the differences using the following colors:

  • Green: what has been added
  • Red: what has been deleted
  • Blue: the format has changed

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UI Expand
titleViewing pages

To preview pages in the Space Admin Browser select a page and then by choosing one of the following options:

  • Click on view and preview
  • Click on the preview button
  • Press v
  • Use the context menu
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A window will show

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Set a new homepage

You can set a new homepage for your space by selecting any page in the space which isn't the current home page. It doesn't have to be the first page in the tree.

A little house symbol shows the current homepage. If you want to change it, select another page and click on the Set Homepage button or choose the option in the Content menu. You can also press h to set the homepage. 

The little house icon will move to the new homepage.

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View a page

Sometimes when you are organizing your pages it might happen that you want to view its content.

Select the page you'd like to view and choose an option:

  • click View and Preview
  • click preview button
  • press v
  • use the context menu

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A window will show you

a little preview of the page you

've

have selected.

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The links in the preview dialog are disabled.

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titleSetting a new home page

A little home symbol shows the current homepage. This can be changed within the Space Admin Browser by selecting a new page and then by choosing one of the following options:

  • Click on the Set Homepage button
  • Use the Context menu
  • Press h


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UI Expand
titlePublishing pages

Page restrictions

If a page has any restrictions you can make them visible if you use the highlight page restrictions button or the Show Page Restrictions option in the View menu. All pages in the current spaces which have a restriction will be highlighted in red.

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Anchorpublishpublish
Publish a page

To publish a page choose

the Publish

the publish option in the context menu of a page or use the

publish

 publish button.

If you create a version the following will happen:

the
  • The page
which should
  • to be published will be copied into another space
the
  • The current page with the same name in this space will be overwritten
a
  • A new version will be created in the Confluence page history
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This is a good way to maintain documentation

for example.

.

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titleExample
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You have a public space and a private space with identically pages. In the private space you change the content of the documentation and

can

work on it without affecting the public documentation. When you are finished

with editing and so on

you can publish the new documentation to the public space.

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Pages cannot be published in the same space!
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labels2
Edit
title
labels2
Editing page labels
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The editor will show all existing labels from all selected pages, posts, and attachments.

You can add new labels

Labels can be added to all selected entities

or delete a label

or deleted from the entity where it is set.

 

You can do this by selecting a specific page and then by choosing one of the following options:

  • Click the label button
  • Use the context menu
  • Click content and labels
  • Press L


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There are 3 options that can be chosen when editing the labels:

  • Add: Add new labels to the page
  • Set: Overwrite the existing labels on the page with the new ones
  • Delete: Delete the entered labels from the page

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You can only add, set, or remove labels if you have the permission to edit the page.

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titlePage permissions
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All pages in the current spaces which have a restriction will be highlighted in red.

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titleSince Version 1.3.0
, if a page has any restrictions they can be seen by selecting the page and then by choosing one of the following options:

  • Use the highlight page restrictions button
  • Click on the víew menu and Show Page Restrictions


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titleAdd page permissions
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Page Permissions can be added by selecting all pages that should have the specific permissions and clicking the Add Page Permissions button.

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In the next window that opens a group or user, and the specific permission can be selected.

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titleDeleting page permissions
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To remove page permissions, you can delete specific user or group permissions.

You can also select and remove the view and edit permissions node at once. Furthermore, the page/blog post or the restriction node can be selected to delete all page/blog post permissions.

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Selected itemOption when clicking the delete button
PageDelete all page permissions
Restrictions node
View/edit nodeDelete all view/edit permissions
user/groupsDelete the user/groups permission
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Use the window shown to search for specific users and groups.

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titleUser/group information
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User/group information can easily be viewed in the Space Admin Browser. It is useful to check which users are in a specific group.

By selecting the specific group and clicking the User/Group information button, all group members will be shown in a popup window.

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In the shown popup window it can be searched for specific users and groups.

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Check the following table for more helpful shortcuts to save you time while managing your pages.

Excerpt Include
DECADIS:Contact support
DECADIS:Contact support
nopaneltrue

If you use the set option, all existing labels will be removed and the labels in the input field will be set.

If you enter a label the editor will provide a list of labels from your system. If a label does not yet exist it will be created.

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You can only add, set or remove labels if you have the permission to edit the page.

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