Creating a new page can be done by selecting the space or a page and then by choosing one of the following options:
- Clicking on content and new page
- Clicking the new page button
- Pressing n
The page will appear in the Space Admin Browser tree.
If a page with the automatically generated title "New page" already exists in the destination space, creation will fail. First, rename the old page with the name "New page" into something more meaningful.
There are several ways to copy pages in Space Admin
Copying a single page
To copy a single page, select the page in your Space Admin Browser and then by choosing one of the following options:
- Click on edit and copy
- Click copy button
- Press c
- Use the context menu
In the next window, a destination space and an optional parent page have to be selected. Some additional options for the copy can be disabled/enabled.
The page title will have then this structure:
prefix + actual name + suffix.
You can also use a regular expression to search and replace page names.
The copied page will be listed in the Space Admin browser after the copy process is completed.
A new version can only be created in a different space.
Copying multiple pages
Copying several pages with some of their sub-pages is possible by selecting the pages with Ctrl+left click and then by one of the following options:
- Click on edit and copy
- Click on the copy button
- Press c
- Use the context menu
The next window offers the same options as those available when copying only one page.
Copying a page with Ctrl
Copy a page by pressing Ctrl + left click on a page and then drag and drop to the desired location.
The page will be copied with default parameters and a copy of all its child pages.
An icon will show if copying is possible.
A page cannot be copied into its own child pages if the page to be copied has child pages.
But If there is already a page with the same name on the destination page, then the newly copied page will be renamed and appended a consecutive number.
Copying a page to multiple spaces
SINCE VERSION 2.1.0
This has been a useful feature when using page templates in similar spaces, by allowing the copying of a single page into multiple spaces, as defined in a Space Shuttle category.
To copy a page to multiple spaces, select a page in the Space Admin browser and then by choosing one of the following options:
- Click on edit and then copy page to multiple spaces
- Click the copy page to multiple spaces button next to the copy button
First the page is selected from the desired source space:
The spaces are selected by choosing a category previously configured in the Space Shuttle (in our case Customer, which contains 3 spaces).
Then, the result is as expected, all the spaces in the Customer category now contain the copied page.
Using Space Admin for Confluence, you can delete single or multiple pages including child pages.
To delete a single page select the page in the Space Admin Browser tree and then by choosing one of the following options:
- Click on edit and delete or
- Click on the delete button or
- Press Del
- Use the context menu
A window will open. The option Delete child pages is enabled by default. Disable this option to only delete the selected page.
The former child pages will be sorted underneath the top level page.
If there are no child pages this option will not be shown.
You can permanently delete pages by checking the option "Don't trash pages. Remove them".
Deleted pages with this option checked cannot be restored and deleting multiple pages works the same as deleting one page.
You can rename pages by selecting the page to be renamed and then by choosing one of the following options:
- Click on edit and rename
- Click on the rename button
- Press F2
- Use the context menu
The action will be completed by entering a new name and confirming by pressing enter or clicking somewhere else.
It is not possible to assign an identical page name twice in one space.
Pages can be moved by selecting them and then by choosing one of the following options:
- Click on edit and move
- Click on the move button
- Press m
Pages can be reordered using drag and drop or with the move function to move pages and their children to another space.
Moving a page into a space containing a page with an identical name is not possible. You have to rename one of the pages before they can be moved.
A window will open where you can choose the target space and optionally, a page in that space that the selected page should be moved to.
This option compares pages and highlights the differences. Use it by selecting the pages through Ctrl+ left click and then by choosing one of the two available orders (From A to Z or from Z to A).
The compare feature can be executed in two directions. It depends on the order in which the pages were selected.
To compare pages, use one of the following options:
- Click on view and compare
- Click on the compare button
- Press d
The window will highlight the differences using the following colors:
- Green: what has been added
- Red: what has been deleted
- Blue: the format has changed
To preview pages in the Space Admin Browser select a page and then by choosing one of the following options:
- Click on view and preview
- Click on the preview button
- Press v
- Use the context menu
A window will show a little preview of the page you have selected.
The links in the preview dialog are disabled.
A little home symbol shows the current homepage. This can be changed within the Space Admin Browser by selecting a new page and then by choosing one of the following options:
- Click on the Set Homepage button
- Use the Context menu
- Press h
To publish a page choose the publish option in the context menu of a page or use the publish button.
If you create a version the following will happen:
- The page to be published will be copied into another space
- The current page with the same name in this space will be overwritten
- A new version will be created in the Confluence page history
This is a good way to maintain documentation.
The editor will show all existing labels from all selected pages, posts, and attachments.
Labels can be added to all selected entities or deleted from the entity where it is set. You can do this by selecting a specific page and then by choosing one of the following options:
- Click the label button
- Use the context menu
- Click content and labels
- Press L
There are 3 options that can be chosen when editing the labels:
- Add: Add new labels to the page
- Set: Overwrite the existing labels on the page with the new ones
- Delete: Delete the entered labels from the page
You can only add, set, or remove labels if you have the permission to edit the page.
All pages in the current spaces which have a restriction will be highlighted in red.
SINCE VERSION 1.3.0, if a page has any restrictions they can be seen by selecting the page and then by choosing one of the following options:
- Use the highlight page restrictions button
- Click on the víew menu and Show Page Restrictions
Page Permissions can be added by selecting all pages that should have the specific permissions and clicking the Add Page Permissions button.
In the next window that opens a group or user, and the specific permission can be selected.
To remove page permissions, you can delete specific user or group permissions.
You can also select and remove the view and edit permissions node at once. Furthermore, the page/blog post or the restriction node can be selected to delete all page/blog post permissions.
| Selected item | Option when clicking the delete button |
|---|---|
| Page | Delete all page permissions |
| Restrictions node | |
| View/edit node | Delete all view/edit permissions |
| user/groups | Delete the user/groups permission |
Use the window shown to search for specific users and groups.
User/group information can easily be viewed in the Space Admin Browser. It is useful to check which users are in a specific group.
By selecting the specific group and clicking the User/Group information button, all group members will be shown in a popup window.
In the shown popup window it can be searched for specific users and groups.
Check the following table for more helpful shortcuts to save you time while managing your pages.
If you still have questions, feel free to refer to our support team.
