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Space Admin Browser

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UI Expand
titleCreating pages
Creating Pages

Creating a new page can be done by selecting the space or a page and

  • clicking Content and New Page

    • then by choosing one of the following options:

    • Clicking on content and new page
    • Clicking the new
    clicking the new
    • page button
  • pressing n
    • Pressing n
    UI Text Box
    typeinfo

    The page will appear in the Space Admin Browser tree.

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    (info) 

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    typenote

    If a page with the automatically generated title "New page" already exists in the destination space

    the

    , creation will fail. First, rename the old page with the name "New page" into something more meaningful.

    UI Expand
    titleCopying
    Pagesclick 
    pages
    UI Steps

    There are several ways to copy pages in Space Admin

    UI Steps

    Copying a single page

    UI Step

    To copy a single page, select the page in your Space Admin Browser

    and 
  • click Edit and Copy

    • and then by choosing one of the following options:

    • Click on edit and copy
    • Click 
    • copy button
    press
    • Press c
    use
    • Use the context menu

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    Deleting Pages

    Renaiming Pages

    Sorting Pages

    Comparing Pages

    Viewing Pages

    Setting a new Homepage

    Publishing Pages

    Editing Page labels

    Page Restrictions

    Page Permissions

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    AnchorCopyPageCopyPage

    Copy pages

    The Space Admin Browser allows you to copy pages in several ways.

    Copy single pages

    To copy a single page, select the page in your Space Admin Browser and choose an option: 

    • click Edit and Copy
    • click copy button
    • press c
    • use the context menu

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    The browser will open a window where you have to select the destination space and optionally the parent page. In addition you can dis/enable some options for your copy.

    You can also define a page prefix or suffix.

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    UI Step

    In the next window, a destination space and an optional parent page have to be selected. Some additional options for the copy can be disabled/enabled.

    UI Expand
    titlemore info...
    UI Text Box
    typeinfo

    Furthermore, a page prefix or suffix can be chosen. When choosing this option, the child pages' names will be appended with this prefix/suffix.

    This is helpful if there is already a page with the same name

    on

    in the destination space

    /page

    , which is not allowed in Confluence.

    The page title will have then this structure:

    prefix + actual name + suffix. 

    InfoAll child pages will also receive the prefix/suffix.

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    UI Text Box
    typetip

    You can also use a regular expression to search and replace page names

    using a regular expression

    .

    The copied page will be listed in the Space Admin browser after the copy process is completed.

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    typenote

    A new version can only be created in a different space. 

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    UI Steps

    Copying multiple pages

    UI Step
    Copy a page with multiple selected sub-pages

    Copying several pages with some of their sub-pages is possible by selecting the pages with Ctrl+

    click. Then choose an option: 
    • click Edit and Copy
    • click copy button
    • press c
    • use the context menu

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    Here you can choose the space where the new page should be copied to. In addition, the parent page can be selected same as with a single page copy.

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    Copy a page with Ctrl

    It is possible to copy a page with Ctrl via drag and drop. Select the page you want to copy and pull it to the place it should be copied. 

    left click and then by one of the following options:

    • Click on edit and copy
    • Click on the copy button
    • Press c
    • Use the context menu

    Image Added

    The next window offers the same options as those available when copying only one page.

    UI Steps

    Copying a page with Ctrl

    UI Step

    Copy a page by pressing Ctrl + left click on a page and then drag and drop to the desired location.

    UI Text Box
    typeinfo

    The page will be copied

    The copying is done WarningWarning:

    with default parameters and a copy of all its child pages.

    An icon will show if copying is possible.

    UI Text Box
    typenote

    A page cannot be copied into its own child pages if the page to be copied has child pages.

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    UI Step

    But If there is already a page with the same name on the destination page, then the newly copied page will be renamed and appended a consecutive number.

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    UI Steps

    Copying a page to multiple spaces

    UI Step
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    typeinfo

    Copy multiple pages with this option is not yet implemented

    Status
    subtletrue
    colourYellow
    titleSince Version 2.1.0

    This has been a useful feature when using page templates in similar spaces, by allowing the copying of a single page into multiple spaces, as defined in a Space Shuttle category.

    To copy a page to multiple spaces, select a page in the Space Admin browser and then by choosing one of the following options:

    • Click on edit and then copy page to multiple spaces
    • Click the copy page to multiple spaces button next to the copy button

    First the page is selected from the desired source space:

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    UI Step

    The spaces are selected by choosing a category previously configured in the Space Shuttle (in our case Customer, which contains 3 spaces).

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    UI Step

    Then, the result is as expected, all the spaces in the Customer category now contain the copied page.

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    UI Expand
    titleDeleting pages

    Using Space Admin for Confluence, you can delete

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    AnchorDeletePageDeletePage

    Delete pages

    Delete

    single or multiple pages including child pages.

    Delete single page

    To delete a single page select the page in the Space Admin Browser tree

    and choose an option: 
    • click Edit and Delete
    • click delete button
    • press Del
    • use the context menu

    and then by choosing one of the following options:

    • Click on edit and delete or
    • Click on the delete button or
    • Press Del
    • Use the context menu

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    A window will open. The

    option

    option Delete child pages is enabled by default.

    If you don't want to delete the child pages disable the option. The

    Disable this option to only delete the selected page.
    The former child pages will be sorted underneath the top

    -

    level page.

    UI Text Box
    typenote
    You won't see this option if

    If there are no child pages

    underneath the page you want to delete.

    this option will not be shown.

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    You can permanently delete pages by checking the option "Don't trash pages. Remove them".

    UI Text Box
    type
    In addition you can define if pages will be directly deleted without collecting them in the trash. 
    warning

    Deleted pages with this

    options

    option checked cannot be restored

    .

    Press Delete to complete the process. 

    and deleting multiple pages works the same as deleting one page.

    UI Expand
    titleRenaming pages

    You can rename pages by selecting the page to be renamed and then by choosing one of the following options:

    • Click on edit and rename
    • Click on the rename button
    • Press F2
    • Use the context menu

    The action will be completed by entering a new name and confirming by pressing enter or clicking somewhere else.

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    type

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    Delete multiple pages

    Like edit or copy, deleting multiple pages is also possible by selecting these pages using Ctrl+click, and then using one of the options described in the "deleting single pages".

    It doesn't matter in which spaces you select these pages, because they can be deleted over several spaces.

    A confirmation window showing the pages to be deleted will pop up. The Delete child pages option is enabled by default. Disable to exclude child pages.

    Press Delete to complete the process.

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    Rename a page

    Select the page you want to rename in the Space Admin Browser and choose an option: 

    • click Edit and Rename
    • click rename button
    • press F2
    • use the context menu
    Enter a new name and confirm with enter or click somewhere else. 
    note

    It is not possible to assign an identical page name twice in one space.

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    UI Expand
    titleMoving pages

    Pages can be moved by selecting them and then by choosing one of the following options:

    • Click on edit and move
    • Click on the move button
    • Press m
    UI Text Box
    typeinfo

    Pages can be reordered using drag and

    AnchorSortSort

    Sort pages

    You can order your pages via drag-and-

    drop or with the move function

    . It is also possible

    to move

    a page

    pages and

    its

    their children

    into

    to another space.

    UI Text Box
    typenote
    info

    Moving a page into a space

    with other pages with identical names

    To use the move function choose an option: 

    • click Edit and Move
    • click move button
    • press m
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    containing a page with an identical name is not possible. You have to rename one of the pages before they can be moved.

    Image Removed


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    A

    new

    window will

    be opened. Here you can define in which position

    open where you can choose the target space and optionally, a page in that space that the selected page should be moved

    . 

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    Compare pages

    AnchorCompareCompare

    If you want to find the differences between pages, select two pages via Ctrl+click and then choose an option: 

    • click View and Compare
    • click compare button
    • press d

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    The window will show you the differences. 

    As you can see in the picture Space Admin compares three different things:

    • Green: something was added
    • Red: something was deleted
    • Blue: Format has changed
    InfoThe compare

    to.

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    UI Expand
    titleSort child pages
    UI Text Box
    typeinfo

    This option compares pages and highlights the differences. Use it by selecting the pages through Ctrl+ left click and then by choosing one of the two available orders (From A to Z or from Z to A).

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    UI Expand
    titleComparing pages
    UI Text Box
    typenote

    The compare feature can be executed in two directions. It depends on the order in which

    order

    the pages were selected.

     

    To compare pages, use one of the following options:

    • Click on view and compare
    • Click on the compare button
    • Press d

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    The window will highlight the differences using the following colors:

    • Green: what has been added
    • Red: what has been deleted
    • Blue: the format has changed

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    UI Expand
    titleViewing pages

    To preview pages in the Space Admin Browser select a page and then by choosing one of the following options:

    • Click on view and preview
    • Click on the preview button
    • Press v
    • Use the context menu
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    A window will show

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    Set a new homepage

    You can set a new homepage for your space by selecting any page in the space which isn't the current home page. It doesn't have to be the first page in the tree.

    A little house symbol shows the current homepage. If you want to change it, select another page and click on the Set Homepage button or choose the option in the Content menu. You can also press h to set the homepage. 

    The little house icon will move to the new homepage.

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    View a page

    Sometimes when you are organizing your pages it might happen that you want to view its content.

    Select the page you'd like to view and choose an option:

    • click View and Preview
    • click preview button
    • press v
    • use the context menu

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    A window will show you

    a little preview of the page you

    've

    have selected.

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    info

    The links in the preview dialog are disabled.

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    UI Expand
    titleSetting a new home page

    A little home symbol shows the current homepage. This can be changed within the Space Admin Browser by selecting a new page and then by choosing one of the following options:

    • Click on the Set Homepage button
    • Use the Context menu
    • Press h


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    UI Expand
    titlePublishing pages

    Page restrictions

    If a page has any restrictions you can make them visible if you use the highlight page restrictions button or the Show Page Restrictions option in the View menu. All pages in the current spaces which have a restriction will be highlighted in red.

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    Anchorpublishpublish
    Publish a page

    To publish a page choose

    the Publish

    the publish option in the context menu of a page or use the

    publish

     publish button.

    If you create a version the following will happen:

    the
    • The page
    which should
    • to be published will be copied into another space
    the
    • The current page with the same name in this space will be overwritten
    a
    • A new version will be created in the Confluence page history
    UI Text Box
    typeinfo

    This is a good way to maintain documentation

    for example.

    .

    UI Expand
    titleExample
    UI Text Box

    You have a public space and a private space with identically pages. In the private space you change the content of the documentation and

    can

    work on it without affecting the public documentation. When you are finished

    with editing and so on

    you can publish the new documentation to the public space.

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    typenote
    Pages cannot be published in the same space!
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    UI Expand
    labels2
    Edit
    title
    labels2
    Editing page labels
    UI Text Box
    typeinfo

    The editor will show all existing labels from all selected pages, posts, and attachments.

    You can add new labels

    Labels can be added to all selected entities

    or delete a label

    or deleted from the entity where it is set.

     

    You can do this by selecting a specific page and then by choosing one of the following options:

    • Click the label button
    • Use the context menu
    • Click content and labels
    • Press L


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    There are 3 options that can be chosen when editing the labels:

    • Add: Add new labels to the page
    • Set: Overwrite the existing labels on the page with the new ones
    • Delete: Delete the entered labels from the page

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    You can only add, set, or remove labels if you have the permission to edit the page.

    UI Expand
    titlePage permissions
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    typeinfo

    All pages in the current spaces which have a restriction will be highlighted in red.

    Status
    subtletrue
    colourYellow
    titleSince Version 1.3.0
    , if a page has any restrictions they can be seen by selecting the page and then by choosing one of the following options:

    • Use the highlight page restrictions button
    • Click on the víew menu and Show Page Restrictions


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    UI Expand
    titleAdd page permissions
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    typeinfo

    Page Permissions can be added by selecting all pages that should have the specific permissions and clicking the Add Page Permissions button.

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    In the next window that opens a group or user, and the specific permission can be selected.

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    UI Expand
    titleDeleting page permissions
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    typeinfo

    To remove page permissions, you can delete specific user or group permissions.

    You can also select and remove the view and edit permissions node at once. Furthermore, the page/blog post or the restriction node can be selected to delete all page/blog post permissions.

    Image Added

    Selected itemOption when clicking the delete button
    PageDelete all page permissions
    Restrictions node
    View/edit nodeDelete all view/edit permissions
    user/groupsDelete the user/groups permission
    UI Text Box
    typetip

    Use the window shown to search for specific users and groups.

    UI Expand
    titleUser/group information
    UI Text Box
    typeinfo

    User/group information can easily be viewed in the Space Admin Browser. It is useful to check which users are in a specific group.

    By selecting the specific group and clicking the User/Group information button, all group members will be shown in a popup window.

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    typetip

    In the shown popup window it can be searched for specific users and groups.

    UI Text Box
    typetip

    Check the following table for more helpful shortcuts to save you time while managing your pages.

    Excerpt Include
    DECADIS:Contact support
    DECADIS:Contact support
    nopaneltrue

    If you use the set option, all existing labels will be removed and the labels in the input field will be set.

    If you enter a label the editor will provide a list of labels from your system. If a label does not yet exist it will be created.

    Info

    You can only add, set or remove labels if you have the permission to edit the page.

    labeleditor.pngImage Removed