Get started


Copy spaces


🚀  Space shuttle


Drag & drop pages


Permission browser


Attachment cleanup service


Space Admin Browser

Additional product info

Versions Compared

Old Version 3

changes.mady.by.user Decadis AG

Saved on

compared with

New Version Current

changes.mady.by.user Iheb Kharab

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
UI Expand
titleCreating pages
Creating Pages

Creating a new page can be done by selecting the space or a page and

  • clicking Content and New Page

    • then by choosing one of the following options:

    • Clicking on content and new page
    • Clicking the new
    clicking the new
    • page button
  • pressing n
    • Pressing n
    UI Text Box
    typeinfo

    The page will appear in the Space Admin Browser tree.

    Image Removed

    (info) 

    Image Added

    UI Text Box
    typenote

    If a page with the automatically generated title "New page" already exists in the destination space

    the

    , creation will fail. First, rename the old page with the name "New page" into something more meaningful.

    Copying Pagesclick 
    UI Expand
    titleCopying pages
    UI Steps

    There are several ways to copy pages in Space Admin

    UI Steps

    Copying a single page

    UI Step

    To copy a single page, select the page in your Space Admin Browser

    and 
  • click Edit and Copy

    • and then by choosing one of the following options:

    • Click on edit and copy
    • Click 
    • copy button
    press
    • Press c
    use
    • Use the context menu
    Image Added
    Image Removed
    UI Step

    In the

    now opening

    next window, a destination space and an

    optionally

    optional parent page have to be selected.

    In addition some

    Some additional options for the copy can be

    dis-

    disabled/enabled.

    UI Expand
    titlemore info...
    UI Text Box
    typeinfo

    Furthermore, a page prefix or suffix can be chosen. When choosing this option, the child pages' names will be appended with this prefix/suffix.

    This is helpful if there is already a page with the same name

    on

    in the destination space

    /page

    , which is not allowed in Confluence.

    The page title will have then this structure:

    prefix + actual name + suffix. 

    Image Added

    UI Text Box
    typetip

    You can also use a regular expression

    (info) All child pages will also receive the prefix/ suffix.

    Bild copy window

    By using regular expression, it is possible (warning)

    to search and replace page names.

    The copied page will be listed in the Space Admin browser after the copy process is completed.

    UI Text Box
    typenote

    A new version can only be created in a different space. 

    UI Steps

    Copying multiple pages

    UI Step

    Copying several pages with some of their sub-pages is possible by selecting the pages with Ctrl+

    click and 
  • clicking Edit and Copy

    • left click and then by one of the following options:

    • Click on edit and copy
    • Click on
    clicking
    • the copy button
    pressing 
    • Press c
    using
    • Use the context menu
    Image RemovedNeues Copy Bild

    Image Added

    The

    opening

    next window offers the same options as

    the window opening

    those available when copying only one page.

    UI Steps

    Copying a page with Ctrl

    It is possible to copy
    UI Step

    Copy a page

    with Ctrl via

    by pressing Ctrl + left click on a page and then drag and drop

    by selecting the specific one and pulling it

    to the

    place it should be copied.

    desired location.

    UI Text Box
    typeinfo

    The page will be copied

    The copying is done (warning)

    with default parameters and a copy of all its child pages.

    An icon will show if copying is possible.

    UI Text Box
    typenote

    A page cannot be copied into its own child pages if the page to be copied has child pages.

    Image Modified

    UI Step

    But If there is already a page with the same name on the destination page, then the newly copied page will be renamed and appended a consecutive number.

    Image Modified

    Deleting Pages

    Space Admin for Confluence offers the possibility to
    UI Steps

    Copying a page to multiple spaces

    UI Step
    UI Text Box
    typeinfo

    Status
    subtletrue
    colourYellow
    titleSince Version 2.1.0

    This has been a useful feature when using page templates in similar spaces, by allowing the copying of a single page into multiple spaces, as defined in a Space Shuttle category.

    To copy a page to multiple spaces, select a page in the Space Admin browser and then by choosing one of the following options:

    • Click on edit and then copy page to multiple spaces
    • Click the copy page to multiple spaces button next to the copy button

    First the page is selected from the desired source space:

    Image Added

    UI Step

    The spaces are selected by choosing a category previously configured in the Space Shuttle (in our case Customer, which contains 3 spaces).

    Image Added

    UI Step

    Then, the result is as expected, all the spaces in the Customer category now contain the copied page.

    Image Added

    UI Expand
    titleDeleting pages

    Using Space Admin for Confluence, you can delete single or multiple pages including child pages.

    To delete a single page select the page in the Space Admin Browser tree and

  • click Edit and Delete

    • then by choosing one of the following options:

    • Click on edit and delete or
    • Click on
    click
    • the delete button or
    press 
    • Press Del
    use
    • Use the context menu
    Image RemovedEvtl neues Bild

    Image Added

    UI Text Box
    typeinfo

    A window will open. The option Delete child pages is enabled by default.

    To not delete child pages the option has to be disabled. The

    Disable this option to only delete the selected page.
    The former child pages will be sorted underneath the top

    -(info)

    level page.

    UI Text Box
    typenote

    If there are no child pages this option will not be shown.

    Image RemovedNeu machen

    In addition the pages can be deleted without storing them in the trash.

    (warning)

    Image Added

    You can permanently delete pages by checking the option "Don't trash pages. Remove them".

    UI Text Box
    typewarning

    Deleted pages with this option checked cannot be restored

    . Deleting

    and deleting multiple pages works the same as deleting one page.

    Renaiming Pages

    Renaiming pages is possible
    UI Expand
    titleRenaming pages

    You can rename pages by selecting the page

    that should clicking 

    to be renamed and

    choosing 
  • clicking Edit and Rename

    • then by choosing one of the following options:

    • Click on edit and rename
    • Click on the
    • rename button
    pressing 
    • Press F2
    using
    • Use the context menu

    The action will be completed by entering a new name and confirming by pressing enter or clicking somewhere else.

    (info)
    UI Text Box
    typenote

    It is not possible to assign an identical page name twice in one space.

    Image RemovedEvtl neu

    Sorting Pages

    Comparing Pages

    Viewing Pages

    Setting a new Homepage

    Publishing Pages

    Editing Page labels

    Page Restrictions

    Page Permissions

    CSS Stylesheet
    #tocContainer {
margin-right: 15px; 
position: fixed;
right: 0;
top: 160px;
width: 23%;
z-index: 1;
}
    Div
    styleline-height: 150%;
    idtocContainer
    Panel
    borderColor#333f48
    bgColor#FFFFFF
    titleColor#eeeeee
    borderWidth1
    titleBGColor#333f48
    borderStylesolid
    titleOn this page

    Table of Contents
    maxLevel1
    indent20px
    classp

    AnchorSortSort

    Sort pages

    You can order your pages via

    Image Added

    UI Expand
    titleMoving pages

    Pages can be moved by selecting them and then by choosing one of the following options:

    • Click on edit and move
    • Click on the move button
    • Press m
    UI Text Box
    typeinfo

    Pages can be reordered using drag and

    drag-and-

    drop or with the move function

    . It is also possible

    to move

    a page

    pages and

    its

    their children

    into

    to another space.

    UI Text Box
    typenote
    info

    Moving a page into a space

    with other pages with identical names

    containing a page with an identical name is not possible. You have to rename one of the pages before they can be moved.

    Image Removed


    Image Added

    A window will open where you can choose the target space and optionally, a page in that space that

    To use the move function choose an option: 

    • click Edit and Move
    • click move button
    • press m

    Image Removed

    A new window will be opened. Here you can define in which position

    the selected page should be moved

    . 

    Image Removed

    Compare pages

    AnchorCompareCompare

    If you want to find the differences between pages, select two pages via Ctrl+click and then choose an option: 

    • click View and Compare
    • click compare button
    • press d

    Image Removed

    The window will show you the differences. 

    As you can see in the picture Space Admin compares three different things:

    • Green: something was added
    • Red: something was deleted
    • Blue: Format has changed
    InfoThe compare

    to.

    Image Added

    UI Expand
    titleSort child pages
    UI Text Box
    typeinfo

    This option compares pages and highlights the differences. Use it by selecting the pages through Ctrl+ left click and then by choosing one of the two available orders (From A to Z or from Z to A).

    Image Added

    UI Expand
    titleComparing pages
    UI Text Box
    typenote

    The compare 

    feature can be executed in two directions. It depends on the order in which

    order

    the pages were selected.

     

    To compare pages, use one of the following options:

    • Click on view and compare
    • Click on the compare button
    • Press d

    Image Added

    The window will highlight the differences using the following colors:

    • Green: what has been added
    • Red: what has been deleted
    • Blue: the format has changed

    Image Added

    UI Expand
    titleViewing pages

    To preview pages in the Space Admin Browser select a page and then by choosing one of the following options:

    • Click on view and preview
    • Click on the preview button
    • Press v
    • Use the context menu
    Image Added

    A window will show

    Image Removed

    Set a new homepage

    You can set a new homepage for your space by selecting any page in the space which isn't the current home page. It doesn't have to be the first page in the tree.

    A little house symbol shows the current homepage. If you want to change it, select another page and click on the Set Homepage button or choose the option in the Content menu. You can also press h to set the homepage. 

    The little house icon will move to the new homepage.

    Image Removed

    View a page

    Sometimes when you are organizing your pages it might happen that you want to view its content.

    Select the page you'd like to view and choose an option:

    • click View and Preview
    • click preview button
    • press v
    • use the context menu

    Image Removed

    A window will show you

    a little preview of the page you

    've

    have selected.

    UI Text Box
    typenote
    info

    The links in the preview dialog are disabled.

    Image Added

    Image Removed

    UI Expand
    titleSetting a new home page

    A little home symbol shows the current homepage. This can be changed within the Space Admin Browser by selecting a new page and then by choosing one of the following options:

    • Click on the Set Homepage button
    • Use the Context menu
    • Press h


    Image Added
    UI Expand
    titlePublishing pages

    Page restrictions

    If a page has any restrictions you can make them visible if you use the highlight page restrictions button or the Show Page Restrictions option in the View menu. All pages in the current spaces which have a restriction will be highlighted in red.

    Image Removed

    Anchorpublishpublish
    Publish a page

    To publish a page choose

    the Publish

    the publish option in the context menu of a page or use the

    publish

     publish button.

    If you create a version the following will happen:

    the
    • The page
    which should
    • to be published will be copied into another space
    the
    • The current page with the same name in this space will be overwritten
    a
    • A new version will be created in the Confluence page history
    UI Text Box
    typeinfo

    This is a good way to maintain documentation

    for example.

    .

    UI Expand
    titleExample
    UI Text Box

    You have a public space and a private space with identically pages. In the private space you change the content of the documentation and

    can

    work on it without affecting the public documentation. When you are finished

    with editing and so on

    you can publish the new documentation to the public space.

    UI Text Box
    typenote
    Pages cannot be published in the same space!
    newVersion.pngImage Removed

    Image Added

    anchor
    UI Expand
    labels2
    Edit
    title
    labels2
    Editing page labels
    UI Text Box
    typeinfo

    The editor will show all existing labels from all selected pages, posts, and attachments.

    You can add new labels

    Labels can be added to all selected entities

    or delete a label

    or deleted from the entity where it is set.

     

    You can do this by selecting a specific page and then by choosing one of the following options:

    • Click the label button
    • Use the context menu
    • Click content and labels
    • Press L


    Image Added

    There are 3 options that can be chosen when editing the labels:

    • Add: Add new labels to the page
    • Set: Overwrite the existing labels on the page with the new ones
    • Delete: Delete the entered labels from the page

    Image Added

    UI Text Box
    typenote

    You can only add, set, or remove labels if you have the permission to edit the page.

    UI Expand
    titlePage permissions
    UI Text Box
    typeinfo

    All pages in the current spaces which have a restriction will be highlighted in red.

    Status
    subtletrue
    colourYellow
    titleSince Version 1.3.0
    , if a page has any restrictions they can be seen by selecting the page and then by choosing one of the following options:

    • Use the highlight page restrictions button
    • Click on the víew menu and Show Page Restrictions


    Image Added


    UI Expand
    titleAdd page permissions
    UI Text Box
    typeinfo

    Page Permissions can be added by selecting all pages that should have the specific permissions and clicking the Add Page Permissions button.

    Image Added

    UI Text Box
    typenote

    In the next window that opens a group or user, and the specific permission can be selected.

    Image Added

    UI Expand
    titleDeleting page permissions
    UI Text Box
    typeinfo

    To remove page permissions, you can delete specific user or group permissions.

    You can also select and remove the view and edit permissions node at once. Furthermore, the page/blog post or the restriction node can be selected to delete all page/blog post permissions.

    Image Added

    Selected itemOption when clicking the delete button
    PageDelete all page permissions
    Restrictions node
    View/edit nodeDelete all view/edit permissions
    user/groupsDelete the user/groups permission
    UI Text Box
    typetip

    Use the window shown to search for specific users and groups.

    UI Expand
    titleUser/group information
    UI Text Box
    typeinfo

    User/group information can easily be viewed in the Space Admin Browser. It is useful to check which users are in a specific group.

    By selecting the specific group and clicking the User/Group information button, all group members will be shown in a popup window.

    Image Added

    Image Added


    UI Text Box
    typetip

    In the shown popup window it can be searched for specific users and groups.

    UI Text Box
    typetip

    Check the following table for more helpful shortcuts to save you time while managing your pages.

    Excerpt Include
    DECADIS:Contact support
    DECADIS:Contact support
    nopaneltrue

    If you use the set option, all existing labels will be removed and the labels in the input field will be set.

    If you enter a label the editor will provide a list of labels from your system. If a label does not yet exist it will be created.

    Info

    You can only add, set or remove labels if you have the permission to edit the page.

    labeleditor.pngImage Removed