Create sub-tasks depending on selected values in custom field

Use case

Creating repetitive issues might be time-consuming work, especially when done on a daily basis. This post function can be used for pre-configuring a set sub-tasks.

Each time the transition is executed, all needed sub-tasks will be created depending on the selected values in a checkbox field.

Should I use a workflow post function or an automation rule?

When to use this workflow post function and when to use an automation rule?

This use case is very useful, if repetitive issues have to be created in only one project or workflow. Then a post function is the easier way to go.

But if this setup is needed for several projects, the Create issue action would make more sense. In this case you might want to check out our corresponding automation use case.

Configuration

Add a Create issue post function to the desired workflow transition.

The Create issue transition might be here the best choice. When added to the Create issue transition, the post function will be automatically executed each time an issue is created.

Issues to be created

Mode

Choose Multiple issues

Expression

Enter the following parser expression

toStringList(%{issue.cfnnnnn})
# Replace the field code with the one of your custom field. Use the field dropdown to automatically insert the field code.
# You can use any field supporting multiple options, e.g. checkboxes or multi-selects.

with parsing mode set to Text list

Issue type

Choose Selected issue type → Sub-task

Parent issue

Choose Current issue

Summary

Enter the following expression

%{seed.text}
# This is a reference to each value returned by the text list.

with parsing mode set to Advanced Text

Description

To enrich the issue with further information, you might want to add a short description. It is not mandatory, though.

Run as

User

Choose Current user

Screenshots

Related use cases

Use case	Workflow function	Parser functions	Label
Clone epic, tasks and sub-tasks	Create issue	toString() toStringList() issueKeysToIssueList() replaceFirst() first() fieldValue() textOnStringList() findModify() subtasks() issuesUnderEpic()
Create an issue in the current project	Create issue		STAFF PICK
Create an issue with a custom summary	Create issue	previousValue()
Create a sub-task for each component	Create issue	toStringList()
Create a sub-task for every recurring deadline within a task	Create issue	addMonths() getMatchingValue() dateToString()
Create a sub-task for every sub-task closed	Create issue	findReplaceFirst() first() findPattern() toString() sum() toNumber()
Create a sub-task for every user in a field and assign them	Create issue	getMatchingValue() toStringList()
Create child issue within Advanced Roadmaps hierarchy	Create issue
Create issues randomly	Create issue	modulus() round() random()
Create issue under epic	Create issue	toString() epic()
Create several issues combining fields	Create issue	nthElement() toStringList() modulus() count() ceil()
Create several sub-tasks depending on the component	Create issue
Create sub-tasks depending on selected values in custom field	Create issue	toStringList()	STAFF PICK
Create three issues with individual summaries	Create issue	getMatchingValue()